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If you want to get noticed in the corporate world, then communication skills are the fundamental key to work upon. With the advancement of social media in today’s world and textual conversation, communication skills are becoming more casual and slang based which means that the younger generation is aware of effective communication skills. Whosoever you look at for inspiration be it a great leader, a celebrity, an entrepreneur, or anyone whom you admire, in most cases, you will find one of the traits you will notice is the ability to communicate effectively. So, if you want to make your ideas heard and leave a strong impact on your listeners in IELTS Speaking Exam then here we have jotted down some helpful tips on how to improve your communication skills quickly.
The first tip is to listen to the speaker carefully, before formulating any kind of response. This is a key aspect of effective communication. However, you can also ask anything again for clarification and avoid misunderstandings. Assume that the person who is speaking must be the most important person at that time and what they are talking is the most important piece of conversation at present.
One more thing to consider while listening is to focus on one conversation at a time. Don’t engage yourself in multiple chores such as responding to text messages, using your phone, responding to email, and so on while having a conversation.
This practice is helpful in preparing for the IELTS listening task as well as IELTS speaking task. Since listening plays a vital role in generating appropriate follow-up for what you have been asked. This also helps in improving the overall IELTS band score.
Know your listener before you speak in order to decide what type of conversation to get indulge in. Suppose if you are having a conversation with your senior or colleague, then obviously you have to use formal language. You also need to keep control over the use of acronyms as you are not sure that your listener will understand that or not.
Even in the textual conversation, it is important to know the reader or the person with whom you are getting in touch. You can’t use informal language such as hey, what’s up, wanna, TTYL, and so on while having a textual conversation with your senior or boss. Effective communicators are those who keep in mind the target audience and use the language either formal or informal accordingly.
Be brief, specific, and clear about your ideas. Try to fit all your ideas in a straightforward manner that also sounds clear to understand for your listener. Also, in written communication when you are going to reply to a text or email, read you mail again and avoid pleonasm. Try not to ramble and give an excess of meaningless information.
Proofreading is a must for effective written communication. Whatever you are going to send in a written manner just make sure to read it again. In order to avoid any kind of miscommunication or misunderstanding check the spellings, use of grammar, sentence formation in your mail. It might be possible that you have committed some errors unintentionally may be due to a mistake in typing or lack of knowledge about grammar. For this, we suggest you install some automatic grammar check extensions in your system such as Grammarly for effective and error-free communication.
It’s quite difficult to proofread the content immediately after writing so give some rest to your eyes and then proofread to spot errors quickly. But proofreading is an essential concept for effective communication.
Clear communication is only possible in the case when your personal well-being doesn’t affect your professional conversation. The human mind has a range of emotions such as sadness, happiness, anger, and frustration but none of them should be allowed to block the path of effective communication. Allowing so can lead to poor communication and ultimately negative feedback. Try to stay positive or neutral while speaking or writing.
A good communicator is one who treats everyone equally while speaking, however, this doesn’t mean to keep the same formal tone with all. But keeping a humble tone that respects the person’s dignity is a must.
You might find public speaking a burdensome task, but let me tell you that there’s no other better way to develop effective communication skills. Facing a horde of public lets you develop marvelous speaking skills. It boosts your confidence level, articulates your ideas constructively, and improves your speaking flaws. If you want to be a leader, a great communicator, a business entrepreneur, this is what you should practice the most.
Candidates often hesitate while speaking so public speaking helps them to gain adequate confidence in expressing their thoughts well. It also leads to immediate idea creation as well. This practice raises the possibility of getting desired band score in the IELTS speaking exam.
It’s good to ask for honest feedback and take critics in a positive manner. Good communication can only be built with improvements in your mistakes. We suggest you ask your colleagues, mates, or any of your listeners for feedback on your communication skills. Inculcate the habit of forming positive communication and better relationships with your team by effectively communicating and avoiding past mistakes in communication. There’s no shame in making mistake, admitting and improving it.
The next thing that matters in forming effective communication is your body language. Your facial expressions and body language make a profound impact on informal communication such as meetings, interviews, and video conferencing. The visual signs such as keeping eye contact to show that you are paying attention, agree-disagree with your facial expression and nodding of the head, your body posture and so unknowingly send a positive vibe to your listener. Mastering such kind of non-verbal communication skills can prevent the loss of interest and miscommunication with your listener. Remember your professional setting is being judged on the basis of your body language cues.
Keep direct contact with the person with whom this conversation is meant to do. Passing this message through various communication channels can distort the actual idea of the message and strongly lead to miscommunications.
It’s a good habit to take brief notes of the context being discussed in the meeting. This leads to the generation of an effective follow-up email covering all the aspects discussed in the meeting.
While a candidate is appearing for the IELTS speaking task, they immediately have to make a mind map of points they are going to say for expressing their thoughts immediately after they get the speaking cue card. It refers to writing things virtually in your head for establishing effective communication.
In the rush of work, don’t reply to a message immediately. Take some time to read, understand the message and then draft your response in your head accordingly. Then comes the final step to writing the things down. Also, take a moment to read your thoughts again, if you satisfied with your reply only then hit on the send button. Quick responses often lead to embarrassment and regrets in both face-to-face and textual communications.
Effective communicator has highly developed social skills and how to modulate feelings around them in an effective manner. A speaker must be aware of what looks appropriate in a contextual manner while speaking or whether they speak it or not. It ultimately means that you must have the technique of applying filters while speaking in order to build effective communication. Using filters is also important to maintain a certain level of decorum and avoid any kind of conflicts among personnel.
In context with the IELTS speaking exam, a candidate is being judged on the basis of how effectively they manage their emotions by using appropriate vocabulary for expressing a certain situation of anger, frustration, depression, and so on.
We spotlighted the role of effective communication in one’s life and also discussed valuable tips to improve communication skills. These skills are also very important when you apply for the IELTS exam and have an aspiration to settle abroad for work or study. Candidates have a golden opportunity to join an exclusive IELTS online coaching course by Dr. Roma in which they get access to all four modules of training i.e. speaking, reading, writing, and listening through video lectures and PDF material. Students can also subscribe to BDS YouTube channel for IELTS updates and valuable tips for preparing IELTS exam.
Dr. Roma
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