IELTS General Training Task 1- Structure of Writing Job Application Letter

General training IELTS exam is an exam which is conducted for the students who want to immigrate permanently to abroad in order to work or to be employed there. General Training IELTS Exam format is is all the same with some major changes in writing and reading exams. The General Training test includes two writing tasks.

In this particular article, GT's writing test task 1 will be discussed within which tips to write a letter of job application under GT writing task 1 (letter writing) will be shared.

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Job Application

A letter of job application is focused on an everyday issue that is writing a letter to the prospective employers for applying for a job in their organisation. Writing a job application letter is a formal letter and requires highly formal language to be written in it.

Following are some points to be remembered before writing a job application letter

● Write the clear purpose of the letter in the introductory paragraph only.

Position – where and when it was advertised?

Skills, diplomas, experience, personality

Why are you interested? Motivation, interview, references

Formal ending with full name and signature.

● Notice how each of the three longer body paragraphs begin with a sentence that directly relates back to the bullets in the task.

● Job application letters should be written in a formal language only and the tone should be very polite and respectful.

● Address all the bullet points given in the question relevantly.

● Write in the format only that is of a formal letter which will be discussed further in the article.

● Take care of the word limit and write qualitatively only.

● Do not use short forms and contractions such as don't, won't, can't etcetera. (Refer to the previous blog for writing more formal language)

Structure Of Writing A Job Application Letter

1. Greetings

It is the first step in writing any letter to greet the receiver of the letter. In this case, you are writing to the hiring manager of another company, not your boss or anyone you know and make sure you do this.

The way to greet in a formal letter is to write:-

● Dear Sir

● Dear Sir/Madam

Remember to write 'D' , 'S' , 'M' as in uppercase format.

In case, if you are writing to your own company's owner, then it would be better to write-

● Dear Mr. Smith ('M' and 'S' capital)

It's better to address the recipient with the last name as you are not friends with the recipient.

Also Read- How to greet examiner in IELTS Speaking test?

2. Introductory paragraph

After greetings, it's time to write an introductory paragraph. It is a type of a formal letter, so it is required to introduce yourself first and write the clear purpose of the letter.

Make sure you read the task carefully to understand the situation and purpose of the letter and remember to write an opening sentence that clearly explains why you are writing the job application.

Take your time to come up with a good story, so you can better interpret the task and create details that clearly and logically support your points. Take notes to answer the questions in the task

Mark out the key points or take notes as it will help you to build a logical background and makes it easier to write a letter.

● I am writing to express an interest in one of the advertised positions in your company…..

● I am writing to apply for a position….

● I am writing in response to the international job opening…

How To Write Effective Introduction & Conclusion In IELTS?

fluent in English

3. Body Paragraph 1

It is the paragraph where you should write about the skills which you possess related to that job position. Also, convince them and answer them why they should hire you. Ask yourself the following questions to help craft your response:

What kind of position are you currently at and would you be a good candidate to move?

What special skills or experience do you have that would make you good for the job?

Why would I like to switch my current job?

● I would like to work as an…….

If you are applying for an international position.

(You also speak the mother tongue of that country or perhaps you are fluent in English which is the business language there)

● I would be able to serve my best at…..

● I would appreciate it if you could spare some of your precious time….

I had a one-year internship/apprenticeship with ... and the following 3 years ...

For the past two years I have worked as ... / I was responsible for …

4. Body paragraph 2

Once you have convinced and completed talking about the position and your enthusiasm towards that post, Body paragraph 2 should include your academic and curriculum vitae. It should mention the following points.

● I have completed my graduation from….

● I have worked for…

● I have worked as an….

● I am currently working with….

● I am serving at….. position in ….. company……

(Maybe you work as a product manager with a company and you are very familiar with the product that is launching in this other part of the world).

● My extra curricular skills include….

● I am a recent graduate of the ... University and I have a significant background in ...

● I graduated from the University of Western Australia in 2019 with a degree in ...

● At present, I am employed as a ... by the company …

5. Conclusion

Last paragraph is the conclusion paragraph where you should mention what you expect to happen next.

● I look forward to hearing from you…..

● I shall be grateful if you could shortlist me…..

● Kindly see the attached….

● Kindly have a look at my CV…..

6. Ending of the Letter

Sign your letter off formally

● Yours faithfully.

● Your full name.

Sample Letter

During a recent plane journey, you sat next to a businessman who owns a chain of restaurants. You talked to him and he suggested that you should contact him about a possible job in one of his restaurants.

Write a letter to this businessman. In your letter

remind him when and where you met

tell him what kind of job you are interested in

say why you think you would be suitable for the job

Begin as follows: Dear ... ,

Dear Mr Smith,

My name is Mark Jones and we met on a flight from India to Hong Kong with Indi Airlines on the 1st of July arriving in Hong Kong at 3pm. We sat next to each other, talked during the flight and exchanged our business cards. I hope you will remember who I am. As you suggested, I have contacted you regarding a job in one of your restaurants. Today, I am writing to express my interest in a position in the chain of your restaurants.

You mentioned your chain of restaurants and that you would like to expand it and use more information technology to manage them easily. As I told you during the flight, I am an IT expert, so I am interested in an IT system development project to help you in this area, especially, the point of sales.

I am a suitable person for you because I have 10 years' experience in system development, specializing in point of sales systems for supermarkets and convenience stores. I believe my skills and experience can help you to set up a strong sales system in this industry. We can discuss this further face-to-face, and I am available anytime next week, you can call me through my contact information to set a date. I look forward to hearing from you.

Thank you very much.

Yours sincerely,

Mark Jones

I hope the letter of writing a job application is clear to you. Keep practicing for it and more examples like this. Keep in touch for more blogs and informative articles.

Best of luck!

Dr. Roma

Content Writer